Booking

Policy

Before you can book time on the scanners, you first need an approved project as well as a designated MR operator (by 'bringing your own' or arranging a Spinoza MR operator).

Booking

To use scanner time as efficiently as possible, please take into account the following when booking slots:

• Make new bookings adjacent to existing bookings (unless there are no bookings yet).
• If you scan in the morning or late afternoon, please try to start at 9.00h or finish at 17.00h.
• BHV support is available between 9h and 17h on weekdays, you can request support (also for a Spinoza MR operator) outside these times via [email protected].
• If you make a booking and you will not act as operator yourself, indicate who will be MR operator in the 'Summary' field.
• If you book pilot time, make sure to indicate this in the 'Summary' field by including the keyword 'pilot'.

Bookings are checked against the conditions and can be rejected by the SC staff. If you believe you can't reasonably take these conditions into account get in touch with Trijntje.

Cancellations at 3T

• Bookings can be cancelled without cost up to two weeks prior to the booking.
• Bookings cancelled between 14 and 7 days of the booking are charged for 50% of the booked time.
• Bookings cancelled within 7 days of the booking are fully charged.
• Cancelled time that is subsequently reserved by other users will not be charged. You can announce the available time via the sc3tusers or sc7tusers mailing list.

Cancellations at 7T

• Bookings are not charged if they are cancelled prior to the onset of the slot.

Technical issues

Sometimes scanning time is lost due to (unforeseen) issues with the scanners and/or peripheral equipment. In case this happens (apart from contact Spinoza staff to solve the issues) send an email Trijntje and the hours will not be booked on the project. Note that subject cancellations and no-shows are a risk of the researcher and not the Centre.

Booking system

• Booking site
• The booking agenda has separate schedules for
  • 3T and 3T testing room (can be reserved independently)
  • 7T and 7T testing room (can be reserved independently)
  • TMS lab
  • mock scanner
  • meeting room
• Access to the different schedules is user specific based on active projects.
• Bookings are approved periodically by the SC staff.